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WHOLESALE RFQ TEMPLATE
Adapted from: https://vectrasourcing.app/insights/how-to-write-a-wholesale-rfq

Copy this template, fill in the bracketed values, and send to your shortlist of
qualified suppliers (3-5 is the right number; 20 is the wrong number).
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Subject: RFQ - [Brief category, e.g. Samsung 55" TVs, 50 units]


Hi [Supplier name],

We're [one-sentence description of your business - "an online retailer
serving [channel]" or "a discount appliance reseller in [region]"]. Looking
for a quote on the following:


PRODUCT DETAILS
---------------
Product:        [Brand + exact model number]
Variant:        [Color / capacity / region if applicable]
Quantity:       [Specific number or range, e.g. 100 to 300 units]
Condition:      [New / refurbished / open-box / Tier A/B/C]


DELIVERY
--------
Destination:    [Ship-to ZIP or full address]
Timeline:       [When you need it: "ship within 14 days" /
                "by [date]" / "ongoing weekly replenishment"]


COMMERCIAL (optional but helpful)
---------------------------------
Target price:   [Per unit or per pallet - optional but helpful]
Payment terms:  [Advance, net-30, etc. - only if you have a
                specific requirement]


CONFIRMATIONS WE'D LIKE WITH THE QUOTE
--------------------------------------
- Authenticity / distributor agreement if branded
- Condition tier disclosure if liquidation channel
- Freight handling and approximate delivered price (FOB or DDP)
- Documentation provided with shipment


Happy to share more about our use case if helpful. Looking forward to
your response.

Thanks,
[Your name, role]
[Company]
[Contact info]


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NOTES
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1. Personalize the opening sentence. One sentence about who you are and
   what you do is enough. "Online retailer", "discount appliance reseller",
   "property management company" all work. Avoid "various businesses" or
   other vague framing - it reads as a fishing inquiry.

2. Send to 3-5 qualified suppliers. Suppliers can tell when they're one of
   twenty quotes - they put less effort into the response.

3. Lock the request before sending. Changing SKUs, quantities, or
   destinations mid-flow forces a restart and burns goodwill.

4. Don't withhold information that helps the supplier quote well. A target
   price, condition flexibility, or volume commitment shared upfront often
   unlocks pricing that fishing for "best price" with no context doesn't.

5. If you'd rather skip the supplier-shortlist work entirely, start a
   request at https://vectrasourcing.app/contact - we route through
   a vetted supplier network and come back with a delivered-price quote
   inside two business days.


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Source: Vectra Sourcing - https://vectrasourcing.app
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